Profile picture
JILL MALAVirtual Administrator
PROFESSIONAL SUMMARY
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Detail-oriented Accounting Assistant with 10+ years of experience in accounting roles. Skilled in account reconciliation, report drafting, and collections. Industrious and meticulous with a strong history of integrity and reliability.
WORK HISTORY
01/2021 – PresentMassachusetts, remote

Mass No Cost Solar

Administrative Bookkeeper
  • •Streamlined bookkeeping processes by implementing efficient filing systems and automating data entry tasks.
  • •Enhanced budget management by tracking expenses and comparing actual costs to projected figures, ensuring financial stability.
  • •Ensured compliance with tax regulations by preparing and submitting required documentation accurately and within deadlines.
  • •Optimized payroll processing by staying current on labor laws and maintaining updated employee records, ensuring accurate payments.
  • •Implemented cost-saving initiatives by analyzing expenses and identifying areas for potential reductions or improvements.
  • •Reduced financial discrepancies by diligently reconciling accounts, identifying errors, and making timely adjustments.
    • 07/2016 – 01/2020Trinidad And Tobago

    Atlantic Liquefied Natural Gas (ALNG)

    Accounts Payable Technician
  • •Ensured timely payments to suppliers, maintaining strong relationships and avoiding late fees.
  • •Provided excellent customer service to both internal departments and external vendors when resolving payment issues or discrepancies.
  • •Collaborated with procurement team to verify purchase orders and resolve discrepancies promptly.
  • •Improved invoice processing efficiency by implementing an automated accounts payable system.
  • •Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
  • •Maintained accurate records of all accounts payable transactions, ensuring audit readiness at all times.
  • •Actively participated in process improvement initiatives within the department, leading to significant increases in overall efficiency over time.
  • •Supported the annual budget process by providing historical expense data and projections based on current trends.
  • •Completed complex account reconciliations quickly and accurately, reducing outstanding liabilities on the balance sheet.
    • 01/2007 – 06/2016Trinidad And Tobago

    Atlantic Liquefied Natural Gas (ALNG)

    Accounts Receivable Technician
  • •Assisted in the development of effective collection strategies, leading to an increase in recovered funds from delinquent accounts.
  • •Reduced outstanding account balances through consistent follow-up on overdue invoices and negotiation with clients.
  • •Prepared detailed aging reports for management review, enabling informed decision-making regarding high-risk accounts or potential writeoffs.
  • •Coordinated closely with other departments to resolve billing discrepancies or facilitate interdepartmental charges accurately.
  • •Improved financial reporting accuracy by reconciling accounts receivable data with general ledger entries monthly.
  • •Maintained customer account files, ensuring all relevant documentation was organized, up-to-date, and easily accessible for reference purposes.
  • •Enhanced cash flow by promptly processing payments and maintaining accurate records of transactions.
  • •Followed up overdue payments and payment plans from clients to establish good cash flow.
  • •Utilized Microsoft Excel, QuickBooks and Oracle software to manage invoices and payments.
  • •Reconciled accounts receivable ledger to verify payments and resolve variances.
    • 10/1998 – 10/2006Trinidad And Tobago

    Ministry of the Attorney General

    Assistant Office Manager
  • •Managed daily operations, ensuring timely completion of tasks and maintaining a well-organized work environment.
  • •Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • •Maintained inventory of office supplies, proactively restocking materials when needed to minimize downtime due to shortages.
  • •Kept the front office clean and well-organized to keep areas presentable for guests and maximize professional appeal.
  • •Supported the Office Manager with various tasks such as preparing reports or presentations for executive-level meetings.
  • •Served as liaison between management and staff, effectively resolving conflicts and fostering positive relationships.
  • •Handled sensitive information with discretion by adhering to confidentiality protocols at all times.
  • •Managed accurate and fully compliant AP/​AR operations by documenting expenses, reconciling accounts, and correcting discrepancies.
  • •Cultivated a professional atmosphere by maintaining open lines of communication among team members.
  • •Organized company events and meetings, contributing to an engaging workplace culture that promoted collaboration among employees.
  • •Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
  • •Managed supervisor itinerary and appointments and streamlined scheduling procedures.
    • EDUCATION
    06/2003UK
    Association of Chartered Certified Accountants

    Bachelor of Science

    Bachelor of Science: Accounting And Finance
    SKILLS
    Accounts receivable management
    Payroll Processing
    Cash Flow Management
    Journal Entries
    Expense Tracking
    Bank Reconciliation
    Quickbooks
    Invoicing and collections
    Credit Control
    Invoice Processing
    Tax Preparation